Question 1

What documents are required for GST registration for a private limited company?

Accepted Answer

Photograph of the signatory - for a Company, the Managing Director or the Authorised Person; for an LLP or partnership firm, the Managing / Authorised / Designated Partners (personal details of all partners, photographs of ten including the Managing Partner); for a proprietary concern, the proprietor; for an HUF, the Karta; for a trust, the Managing Trustee (CGST Rules 2017, rule 8, read with the 'List of documents to be uploaded' annexed to FORM GST REG-01, item 1); Constitution of Business - Partnership Deed for a partnership firm; Registration Certificate / Proof of Constitution for a society, trust, club, government department, association of persons or body of individuals, local authority, statutory body and others (CGST Rules 2017, rule 8, read with FORM GST REG-01, 'List of documents to be uploaded', item 2); Proof of Principal Place of Business - own premises: any document supporting ownership such as the latest Property Tax Receipt, Municipal Khata copy or copy of the Electricity Bill. Rented or leased premises: a copy of the valid Rent / Lease Agreement together with one of those ownership documents in the lessor's name. Premises covered by neither: a copy of the Consent Letter with an ownership document of the consenter (Municipal Khata copy or Electricity Bill copy) - the same applies to shared properties. Rented/leased premises where the agreement is not available: an affidavit to that effect together with a document supporting possession, such as a copy of the Electricity Bill. SEZ: the necessary documents/certificates issued by the Government of India (CGST Rules 2017, rule 8, read with FORM GST REG-01, 'List of documents to be uploaded', item 3(a) to (e)); Bank Account Related Proof, where details of such account are furnished - scanned copy of the first page of the bank passbook, or the relevant page of the bank statement, or a scanned copy of a cancelled cheque containing the name of the proprietor or business entity, bank account number, MICR, IFSC and branch details including code (CGST Rules 2017, rule 8, read with FORM GST REG-01, 'List of documents to be uploaded', item 4); Authorisation Form - for each Authorised Signatory, an authorisation or copy of the resolution of the Managing Committee or Board of Directors, in the declaration format set out in the form, signed by the proprietor / all partners / Karta / Managing Directors and whole-time Directors / members of the Managing Committee / Board of Trustees, together with the signatory's acceptance (CGST Rules 2017, rule 8, read with FORM GST REG-01, 'List of documents to be uploaded', item 5, and 'Instructions for submission of Application for Registration', instruction 3)

Question 2

Documents required for Company Incorporation

Accepted Answer

Recent photograph of each subscriber to the memorandum, affixed and scanned with the MOA and AOA (Companies (Incorporation) Rules 2014, rule 16(1)(a)); Income-tax Permanent Account Number (PAN) of each subscriber - PAN card is mandatory for Indian nationals (Companies (Incorporation) Rules 2014, rule 16(1)(h) and rule 16(1)(m)); Proof of identity - for Indian nationals, any ONE of: Voter's identity card, Passport copy, Driving Licence copy, Unique Identification Number (UIN); for foreign nationals and Non Resident Indians: Passport (Companies (Incorporation) Rules 2014, rule 16(1)(m)); Residential proof - Bank Statement, Electricity Bill, or Telephone / Mobile Bill (Companies (Incorporation) Rules 2014, rule 16(1)(n)); Proof of nationality, where the subscriber is a foreign national (Companies (Incorporation) Rules 2014, rule 16(1)(o)); Specimen signature and latest photograph duly verified by the banker or notary, in Form No. INC-10 (Companies (Incorporation) Rules 2014, rule 16(1)(q)); Notarisation (and, for Hague Apostille Convention countries, apostille) of the signature, address and proof of identity of a subscriber who is a foreign national residing outside India; in a non-Commonwealth, non-Apostille country the notary's certificate must be authenticated by a Diplomatic or Consular Officer (Companies (Incorporation) Rules 2014, rule 13(5)(a) to (c)); Where a subscriber is a body corporate: certified true copy of the board resolution (or, for an LLP or partnership firm, the resolution agreed by all partners) authorising subscription to the memorandum, the investment, the number of shares, and naming the person authorised to subscribe (Companies (Incorporation) Rules 2014, rule 16(2)(f) and rule 16(2)(g)); Where a subscriber is a foreign body corporate: copy of its certificate of incorporation and its registered office address (Companies (Incorporation) Rules 2014, rule 16(2)(i)); Declaration by an advocate, Chartered Accountant, Cost Accountant or Company Secretary in practice, in Form No. INC-8 (Companies Act 2013, section 7(1)(b), read with Companies (Incorporation) Rules 2014, rule 14); Affidavit from each subscriber to the memorandum and each first director named in the articles, in Form No. INC-9 (Companies Act 2013, section 7(1)(c), read with Companies (Incorporation) Rules 2014, rule 15); Particulars of each first director and his interest in other firms or bodies corporate, together with his consent to act as director, filed in Form No. DIR-12 (Companies (Incorporation) Rules 2014, rule 17); Registered office proof - ANY of: (a) the registered document of title of the premises in the name of the company; or (b) a notarised copy of the lease or rent agreement in the name of the company together with a rent-paid receipt; (c) authorisation from the owner or authorised occupant of the premises together with proof of ownership or occupancy authorisation (Companies Act 2013, section 12(2), read with Companies (Incorporation) Rules 2014, rule 25(2)(a) to (c); filed in Form No. INC-22); Proof of evidence of a utility service - telephone, gas, electricity etc. - depicting the address of the premises in the name of the owner or of the document relied on (Companies (Incorporation) Rules 2014, rule 25(2)(d); filed in Form No. INC-22); One Person Company only: written consent of the nominee, in Form No. INC-3, together with the nomination in Form No. INC-2 (Companies Act 2013, section 3(1) first proviso, read with Companies (Incorporation) Rules 2014, rule 4(1) and 4(2)); Section 8 (not-for-profit) company only: draft memorandum and articles; declaration in Form No. INC-14 by an advocate, CA, Cost Accountant or CS in practice; an estimate of the future annual income and expenditure of the company for the next three years specifying sources of income and objects of expenditure; and the declaration in Form No. INC-15 by each applicant (Companies (Incorporation) Rules 2014, rule 19(3)(a) to (d); application in Form No. INC-12)

Question 3

Documents required for Tax Registration

Accepted Answer

Proof of constitution of business - certificate of incorporation for a company, partnership deed for a firm, trust deed for a trust, registration certificate or certificate for establishment, or any other proof substantiating the constitution (GST portal - Check-list of Documents Required For GST Registration, 'Proof of Constitution of Business'; CGST Rules 2017 rule 8 / Form GST REG-01); Photograph of each stakeholder - promoter, partner, director, karta or trustee (up to 10 stakeholders) (GST portal - Check-list of Documents Required For GST Registration, 'Photo of '); Photograph of the authorised signatory (GST portal - Check-list of Documents Required For GST Registration, 'Photo of Authorised Signatory'); Proof of appointment of the authorised signatory - letter of authorisation, or a copy of the resolution passed by the board of directors or managing committee together with the acceptance letter (GST portal - Check-list of Documents Required For GST Registration, 'Proof of Appointment of Authorised Signatory'); Proof of the principal place of business - property tax receipt, municipal khata copy or electricity bill for own premises; a valid rent or lease agreement together with the lessor's ownership proof for rented premises; a consent letter for premises used with the owner's consent; or a document or certificate issued by Government (GST portal - Check-list of Documents Required For GST Registration, 'Proof of Principal Place of business'; CGST Rules 2017 rule 8 / Form GST REG-01); Proof of each additional place of business - the same set of documents as for the principal place of business (GST portal - Check-list of Documents Required For GST Registration, 'Proof of Additional Place of Business'); Bank account details with the first page of the passbook, a bank statement or a cancelled cheque - optional at the time of applying, to be furnished by an amendment application after the GSTIN is granted (GST portal registration manual: 'Details to be entered in Bank Accounts tab has been made optional and non-mandatory w.e.f. 27th Dec 2018'; CGST Rules 2017 rule 10A); e-KYC documents for the promoter and authorised signatory, where Aadhaar authentication is not opted for (GST portal registration manual, e-KYC documents section; CGST Rules 2017 rule 8(4A))

What documents are required for GST registration for a private limited company?

Documents required for GST Registration

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