Question 1

By when should an employee receive Form 16 from the company?

Accepted Answer

Recent photograph of each subscriber to the memorandum, affixed and scanned with the MOA and AOA (Companies (Incorporation) Rules 2014, rule 16(1)(a)); Income-tax Permanent Account Number (PAN) of each subscriber - PAN card is mandatory for Indian nationals (Companies (Incorporation) Rules 2014, rule 16(1)(h) and rule 16(1)(m)); Proof of identity - for Indian nationals, any ONE of: Voter's identity card, Passport copy, Driving Licence copy, Unique Identification Number (UIN); for foreign nationals and Non Resident Indians: Passport (Companies (Incorporation) Rules 2014, rule 16(1)(m)); Residential proof - Bank Statement, Electricity Bill, or Telephone / Mobile Bill (Companies (Incorporation) Rules 2014, rule 16(1)(n)); Proof of nationality, where the subscriber is a foreign national (Companies (Incorporation) Rules 2014, rule 16(1)(o)); Specimen signature and latest photograph duly verified by the banker or notary, in Form No. INC-10 (Companies (Incorporation) Rules 2014, rule 16(1)(q)); Notarisation (and, for Hague Apostille Convention countries, apostille) of the signature, address and proof of identity of a subscriber who is a foreign national residing outside India; in a non-Commonwealth, non-Apostille country the notary's certificate must be authenticated by a Diplomatic or Consular Officer (Companies (Incorporation) Rules 2014, rule 13(5)(a) to (c)); Where a subscriber is a body corporate: certified true copy of the board resolution (or, for an LLP or partnership firm, the resolution agreed by all partners) authorising subscription to the memorandum, the investment, the number of shares, and naming the person authorised to subscribe (Companies (Incorporation) Rules 2014, rule 16(2)(f) and rule 16(2)(g)); Where a subscriber is a foreign body corporate: copy of its certificate of incorporation and its registered office address (Companies (Incorporation) Rules 2014, rule 16(2)(i)); Declaration by an advocate, Chartered Accountant, Cost Accountant or Company Secretary in practice, in Form No. INC-8 (Companies Act 2013, section 7(1)(b), read with Companies (Incorporation) Rules 2014, rule 14); Affidavit from each subscriber to the memorandum and each first director named in the articles, in Form No. INC-9 (Companies Act 2013, section 7(1)(c), read with Companies (Incorporation) Rules 2014, rule 15); Particulars of each first director and his interest in other firms or bodies corporate, together with his consent to act as director, filed in Form No. DIR-12 (Companies (Incorporation) Rules 2014, rule 17); Registered office proof - ANY of: (a) the registered document of title of the premises in the name of the company; or (b) a notarised copy of the lease or rent agreement in the name of the company together with a rent-paid receipt; (c) authorisation from the owner or authorised occupant of the premises together with proof of ownership or occupancy authorisation (Companies Act 2013, section 12(2), read with Companies (Incorporation) Rules 2014, rule 25(2)(a) to (c); filed in Form No. INC-22); Proof of evidence of a utility service - telephone, gas, electricity etc. - depicting the address of the premises in the name of the owner or of the document relied on (Companies (Incorporation) Rules 2014, rule 25(2)(d); filed in Form No. INC-22); One Person Company only: written consent of the nominee, in Form No. INC-3, together with the nomination in Form No. INC-2 (Companies Act 2013, section 3(1) first proviso, read with Companies (Incorporation) Rules 2014, rule 4(1) and 4(2)); Section 8 (not-for-profit) company only: draft memorandum and articles; declaration in Form No. INC-14 by an advocate, CA, Cost Accountant or CS in practice; an estimate of the future annual income and expenditure of the company for the next three years specifying sources of income and objects of expenditure; and the declaration in Form No. INC-15 by each applicant (Companies (Incorporation) Rules 2014, rule 19(3)(a) to (d); application in Form No. INC-12)

Question 2

Form 16 and Form 16A

Accepted Answer

The certificates your employees and vendors need from you.

Question 3

Documents required for Form 16 and Form 16A

Accepted Answer

The quarterly TDS statement (Form 24Q for salary, Form 26Q/27Q for others) already filed and processed by TDS CPC - the certificates are generated from it, not from documents supplied (Income-tax Act 1961, Chapter XVII-B, section 203 (Form 16 / 16A); TRACES deductor FAQ); Valid PAN of every employee / deductee reported in the statement - 'Form 16 is generated only for valid PAN'; an invalid or unreported PAN requires a correction statement first (TRACES deductor FAQ, Form 16 General Q5); TAN registration of the deductor on TRACES - 'Only registered user (deductor) on TRACES can download Form 16 / 16A' (TRACES deductor FAQ, Form 16 Download); Form 16 Part B (salary break-up, deductions and tax computation) - prepared and issued by the employer; TDS CPC provides Part A only (TRACES deductor FAQ, Form 16 General Q9)

By when should an employee receive Form 16 from the company?

Documents required for Company Incorporation

Form 16 and Form 16A

Documents required for Form 16 and Form 16A

Stamp duty on incorporation — Karnataka

People also ask